I. DESCRIPTION OF THE PROJECT
The Board of Education of the Oregon City School District (hereinafter referred to as the“District”) in accordance with Ohio Revised Code Sections 153.65 through 153.71 hereby requests statements of qualifications from interested professional design firms for the purpose of obtaining professional design services in connection with the District’s Facilities Master Plan Project (hereinafter referred to as the “Project”). The Project is anticipated to include design, construction, renovations and/or improvements to various facilities in the District. The District seeks master planning services for certain construction, renovations and/or improvements to be identified and developed during the master planning phase of the Project. Upon completion of the master planning phase of the Project, the District may negotiate with the selected firm a contract for additional design and construction administration services in connection with such construction, renovations and/or improvements to be identified and developed during the master planning phase of the Project. Notwithstanding the foregoing, the District reserves the right to not proceed with the selected firm for such additional design and construction administration services.

II. SCOPE OF SERVICES
The selected firm will provide master planning services including without limitation information, research and data gathering; analysis, assessment and recommendations; developing conceptual plans and drawings which reflect the District’s objectives for the Project; providing maps, charts, plats, diagrams, and other materials that support the master plan; developing guidelines and alternatives for the final design; finalization of the master plan; and related services necessary for the District’s master planning. The selected firm may also be engaged to assist the District in evaluating statements of qualifications and technical and pricing proposals of a construction manager at risk and/or design-builder (if one of those delivery methods are used); provide design and construction document phase services; provide bidding/negotiation/GMP proposal phase, construction phase, closeout phase and postcloseout phase services; and such additional and/or reasonably inferable services as may be necessary or appropriate.

III. EVALUATION CRITERIA
Interested professional design firms must submit statements of qualifications that describe the firm’s capabilities to provide the services and include the following: information regarding the history of the firm; the technical training, education and experience of owners and key personnel who will be assigned to perform services; the technical training, education and experience of the firm’s current staff; relevant past work and performance of the firm’s prospective consultants and the firm’s previous experience when working with its proposed consultants; the firm’s experience in performing construction administration; availability of 2 staff; the firm’s equipment and facilities; the location, availability and accessibility of facilities and equipment to support staff activities; experience in master planning; specification writing credentials and experience; experience with working within the design-build, construction management at risk, general contracting and/or multiple prime contractor delivery methods; services the firm typically performs in-house versus services that the firm typically performs through a consultant; the firm’s record keeping, reporting, monitoring and other information management systems, including the scheduling and cost control systems; any previous work performed in connection with school districts or any other political subdivisions; and other similar information. Extensive marketing materials and brochures are not desired.

IV. INSTRUCTIONS FOR SUBMITTING STATEMENTS OF QUALIFICATIONS
Interested professional design firms must reply with the submission of an electronic copy of a statement of qualifications via email to Dr. Jim Fritz (jfritz@oregoncs.org). This electronic submission should be combined by the firm into one PDF file which identifies the firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. The submission should be identified by the firm as “Oregon CSD – Facilities Master Plan Project Professional Design Firm SOQ.” The District reserves the right to waive any defect or technicality in any statement of qualifications received or to eliminate any firm that submits an incomplete or inadequate statement of qualifications or that is not responsive to this Request for Qualifications.

The deadline for submission is not later than 4:00 P.M., local time, on October 17, 2025. Statements of qualifications received after this date and time will not be considered by the District.

The District will evaluate the responding firms separately and rank the firms in order of their qualifications. As part of this evaluation, the District may hold interviews with individual firms. The District expects to enter into contract negotiations with the firm ranked most qualified to perform the services needed. This evaluation is subject to the District’s sole and absolute right to terminate the selection process and refrain from entering into any contract with any firm.

Questions regarding interpretation of the content of this Request for Qualifications must be directed via email to Dr. Jim Fritz (jfritz@oregoncs.org). Questions will be reviewed, and the District will determine whether any addenda should be issued as a result of any such questions.
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